Microsoft has introduced email communication using cloud servers with Microsoft Outlook. All emails can be accessed through any web browser on a PC, tablet or mobile device. It has made message communication more secure and versatile. This has enabled many users around the world to switch to Outlook 2013 or 2016. They find themselves looking for ways to configure their POP or IMAP account on the desktop-based client provided with the Office suite. This post describes all the steps needed to configure POP account in Outlook 2016/2013. Read more and follow steps precisely to avoid data loss.
This is a protocol based on which emails are sent and received using the TCP/IP connection. It is short for Post Office Protocol(or POP) and has many versions. The most popular one that stuck through ages is the POP3 used by many internet service providers(ISP). Old email services still use POP for account creation. It is very easy to configure POP account in Outlook 2016,2013. It requires contacting the email service and downloading all the new messages from the server. Once they are downloaded, they are saved on the local machine on a Windows PC or Mac OS. Then, they are deleted from the server and no longer available for download.
This means that if a user tries to access email from another computer or device, they cannot be read or viewed. They are saved on the same computer where Outlook profile is configured. This makes accessing attachment files and email data a lot faster and easier. After POP account configuration in Outlook, emails can be read even when not connected to the internet. They can be accessed during server downtime or maintenance.
Below are some of the ways mentioned to set-up a POP account in Microsoft Outlook email application. A Gmail POP account is used here as an example.
Note: Make sure to have Gmail credentials close by to setup POP3 account in Outlook.
Note: Also one can set Outgoing server value as 587 if 465 is not working for Gmail users
Under the Test Account Settings section, select the button with the same name
Microsoft offers a lot of options and advanced security features with the Outlook 2016 and 2013. It has made email communication safe for every small and large business employee. However, this post describes all the methods to configure POP account in Outlook. One should follow the steps precisely as emails once downloaded as the POP3 account will be deleted from the server. Make sure that one completely understands the risks involved and has ample technical knowledge to proceed with the manual.